Security is SI! Return to Home Page Sign up online now Information Security, Vetting, Auditing Corporate Investigations, Fraud, Due Diligence, Vetting Business Intelligence, Competitive Intelligence Research, Seminars and Presentations, Training
Security is SI! Security is SI! Information Security, Vetting, Auditing Corporate Investigations, Fraud, Due Diligence, Vetting Business Intelligence, Competitive Intelligence Research, Seminars and Presentations, Training Mission Statement Web Site Guide Search Our Site Our Data Protection Policy Privacy Statement Contact us
    Our DP Policy

      Data Protection Policy

      This is the data protection policy letter received by Security International's clients. 
      You may like to adopt this or something similar for your own data protection policy letter.  Feel free to copy it. It has received the approval of the Information Commissioner. Remember, however, it is not just a case of sending it to a client; you must adhere to the policies that are outlined in this document.

      This is a statement of Data Protection policy adopted by SECURITY INTERNATIONAL LTD. 

      SECURITY INTERNATIONAL LTD. needs to collect and use certain types of information about people with whom it deals in order to operate.  These include current, past and prospective employees, suppliers, clients/customers, and others with whom it communicates. In addition, it may occasionally be required by law to collect and use certain types of information of this kind to comply with the requirements of government departments for business data, for example.  This personal information must be dealt with properly, however it is collected, recorded and used – whether on paper, in a computer, or recorded on other material – and there are safeguards to ensure this in the Data Protection Act 1998.

      We regard the lawful and correct treatment of personal information by SECURITY INTERNATIONAL LTD. as very important to successful operations, and to maintaining confidence between those with whom we deal and ourselves.  We ensure that our organisation treats personal information lawfully and correctly.

      To this end we fully endorse and adhere to the Principles of Data Protection, as enumerated in the Data Protection Act 1998.

      Specifically, the Principles require that personal information:

      •      Shall be processed fairly and lawfully and, in particular, shall not be processed    unless specific conditions are met;

      •      Shall be obtained only for one or more specified and lawful purposes, and shall    not be further processed in any manner incompatible with that purpose or those    purposes;

      •      Shall be adequate, relevant and not excessive in relation to the purpose or    purposes for which they are processed;

      •      Shall be accurate and, where necessary, kept up to date;

      •      Shall not be kept for longer than is necessary for that purpose or those    purposes;

      •      Shall be processed in accordance with the rights of data subjects under the Act;

      •      Appropriate technical and organisational measures shall be taken against    unauthorised or unlawful processing of personal data and against accidental    loss or destruction of, or damage to, personal data.

      •      Shall not be transferred to a country or territory outside the European Economic    Area unless that country or territory ensures an adequate level of protection for    the rights and freedoms of data subjects in relation to the processing of    personal data.

      Therefore, SECURITY INTERNATIONAL LTD. will, through appropriate management, strict application of criteria and controls:

      •      Observe fully conditions regarding the fair collection and use of information;

      •      Meet its legal obligations to specify the purposes for which information is used;

      •      Collect and process appropriate information, and only to the extent that it is    needed to fulfil operational needs or to comply with any legal requirements;

      •      Ensure the quality of information used;

      •      Apply strict checks to determine the length of time information is held;

      •      Ensure that the rights of people about whom information is held, are able to be    fully exercised under the Act.  (These include: the right to be informed that    processing is being undertaken, the right of access to one’s personal    information, the right to prevent processing in certain circumstances and the    right to correct, rectify, block or erase information which is regarded as wrong    information.);

      •      Take appropriate technical and organisational security measures to safeguard    personal information;

      •      Ensure that personal information is not transferred abroad without suitable    safeguards.

      In addition, SECURITY INTERNATIONAL LTD. will ensure that:

      •      There is someone with specific responsibility for data protection in the
           organisation.  (Currently, the nominated person is CHRIS BROGAN);

      •      Everyone managing and handling personal information understands that they are    contractually responsible for following good data protection practice;

      •      Everyone managing and handling personal information is appropriately trained to    do so;

      •      Everyone managing and handling personal information is appropriately    supervised;

      •      Anybody wanting to make enquiries about handling personal information knows    what to do;

      •      Queries about handling personal information are promptly and courteously dealt    with;

      •      Methods of handling personal information are clearly described;

      •      A regular review and audit is made of the way personal information is managed;

      •      Methods of handling personal information are regularly assessed and evaluated;

      •      Performance with handling personal information is regularly assessed and    evaluated.

       

      Authorised by CHRIS BROGAN MA

      © Information Commissioner



    Security is SI!